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CCI-003579

CCI-003579 Definition

The organization revises its public notices to reflect changes in practice or policy that impact privacy, before or as soon as practicable after the change.

Status
Type	CheckType.policy

Master Assessment Datasheet

Implementation Guidance

The organization being inspected/assessed documents and implements a process IAW DoD 5400.11-R and DoDI 5400.16 to revise its public notices to reflect changes in practice or policy that impact privacy, before or as soon as practicable after the change. The organization must maintain an audit trail of revisions.

Validation Procedures

The organization conducting the inspection/assessment obtains and examines the documented process as well as the audit trail of revisions to ensure the organization being inspected/assessed revises its public notices IAW DoD 5400.11-R and DoDI 5400.16 to reflect changes in practice or policy that impact privacy, before or as soon as practicable after the change.

Compelling Evidence

1.) documentation of timely revisions to public notices that reflect changes in practice or policy that impact privacy. 2.) audit trail of these revisions.

Related Controls

The controls below (if any) were marked by NIST as being related to CCI-003579.

Control	Description
TR-1	The organization: TR-1a.: Provides effective notice to the public and to individuals regarding: (i) its activities that impact privacy, including its collection, use, sharing, safeguarding, maintenance, and disposal of personally identifiable information (PII); (ii) authority for collecting PII; (iii) the choices, if any, individuals may have regarding how the organization uses PII and the consequences of exercising or not exercising those choices; and (iv) the ability to access and have PII amended or corrected if necessary; TR-1b.: Describes: (i) the PII the organization collects and the purpose(s) for which it collects that information; (ii) how the organization uses PII internally; (iii) whether the organization shares PII with external entities, the categories of those entities, and the purposes for such sharing; (iv) whether individuals have the ability to consent to specific uses or sharing of PII and how to exercise any such consent; (v) how individuals may obtain access to PII; and (vi) how the PII will be protected; and TR-1c.: Revises its public notices to reflect changes in practice or policy that affect PII or changes in its activities that impact privacy, before or as soon as practicable after the change.

Control

Description

TR-1

The organization:

TR-1a.: Provides effective notice to the public and to individuals regarding: (i) its activities that impact privacy, including its collection, use, sharing, safeguarding, maintenance, and disposal of personally identifiable information (PII); (ii) authority for collecting PII; (iii) the choices, if any, individuals may have regarding how the organization uses PII and the consequences of exercising or not exercising those choices; and (iv) the ability to access and have PII amended or corrected if necessary;

TR-1b.: Describes: (i) the PII the organization collects and the purpose(s) for which it collects that information; (ii) how the organization uses PII internally; (iii) whether the organization shares PII with external entities, the categories of those entities, and the purposes for such sharing; (iv) whether individuals have the ability to consent to specific uses or sharing of PII and how to exercise any such consent; (v) how individuals may obtain access to PII; and (vi) how the PII will be protected; and

TR-1c.: Revises its public notices to reflect changes in practice or policy that affect PII or changes in its activities that impact privacy, before or as soon as practicable after the change.