Navigate

CCI-003498

CCI-003498 Definition

The organization retains each collection of personally identifiable information (PII) for the organization-defined time period to fulfill the purpose(s) identified in the published privacy notice or as required by law.

Status
Type	CheckType.policy

Master Assessment Datasheet

Implementation Guidance

The organization being inspected/assessed documents and implements a process to retain each collection of PII for the time period defined DM-2, CCI 3497 to fulfill the purpose(s) identified in the published SORN and Privacy Act Statement or as required by law.

Validation Procedures

The organization conducting the inspection/assessment obtains and examines the documented process to ensure the organization being inspected/assessed retains each collection of PII for the time period defined in DM-2, CCI 3497 to fulfill the purpose(s) identified in the published SORN and Privacy Act Statement or as required by law.

Compelling Evidence

1.) Site must produce a signed document which ensures that the site retains each collection of PII for the time period defined in DM-2, CCI 3497 to fulfill the purpose(s) identified in the published SORN and Privacy Act Statement or as required by law. 2.) Reviewer will verify that the documentation exists. 3.) Reviewer will verify that documentation contains and describes site's process to retain each collection of PII for the time period defined DM-2, CCI 3497 to fulfill the purpose(s) identified in the published SORN and Privacy Act Statement or as required by law.

Related Controls

The controls below (if any) were marked by NIST as being related to CCI-003498.

Control	Description
DM-2	The organization: DM-2a.: Retains each collection of personally identifiable information (PII) for [Assignment: organization-defined time period] to fulfill the purpose(s) identified in the notice or as required by law; DM-2b.: Disposes of, destroys, erases, and/or anonymizes the PII, regardless of the method of storage, in accordance with a NARA-approved record retention schedule and in a manner that prevents loss, theft, misuse, or unauthorized access; and DM-2c.: Uses [Assignment: organization-defined techniques or methods] to ensure secure deletion or destruction of PII (including originals, copies, and archived records).

Control

Description

DM-2

The organization:

DM-2a.: Retains each collection of personally identifiable information (PII) for [Assignment: organization-defined time period] to fulfill the purpose(s) identified in the notice or as required by law;

DM-2b.: Disposes of, destroys, erases, and/or anonymizes the PII, regardless of the method of storage, in accordance with a NARA-approved record retention schedule and in a manner that prevents loss, theft, misuse, or unauthorized access; and

DM-2c.: Uses [Assignment: organization-defined techniques or methods] to ensure secure deletion or destruction of PII (including originals, copies, and archived records).