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CCI-003494

CCI-003494 Definition

The organization follows a schedule for regularly reviewing the personally identifiable information (PII) holdings on an organization-defined frequency to ensure the PII continues to be necessary to accomplish the legally authorized purpose.

Status
Type	CheckType.policy

Master Assessment Datasheet

Implementation Guidance

The organization being inspected/assessed documents and implements a process to follow a schedule for regularly reviewing the PII holdings per the frequency defined in DM-1, CCI 3489 to ensure the PII continues to be necessary to accomplish the legally authorized purpose.

Validation Procedures

The organization conducting the inspection/assessment obtains and examines the documented process to ensure the organization being inspected/assessed follows a schedule for regularly reviewing the PII holdings per the frequency defined in DM-1, CCI 3489 to ensure the PII continues to be necessary to accomplish the legally authorized purpose.

Compelling Evidence

1.) Site must produce a signed document which describes that the site follows a schedule for regularly reviewing the PII holdings on an organization-defined frequency to ensure the PII continues to be necessary to accomplish the legally authorized purpose. 2.) Reviewer will validate that the documentation describes a process of how the site follows a schedule for regularly reviewing the PII holdings per the frequency defined in DM-1, CCI 3489 to ensure the PII continues to be necessary to accomplish the legally authorized purpose.

Related Controls

The controls below (if any) were marked by NIST as being related to CCI-003494.

Control	Description
DM-1	The organization: DM-1a.: Identifies the minimum personally identifiable information (PII) elements that are relevant and necessary to accomplish the legally authorized purpose of collection; DM-1b.: Limits the collection and retention of PII to the minimum elements identified for the purposes described in the notice and for which the individual has provided consent; and DM-1c.: Conducts an initial evaluation of PII holdings and establishes and follows a schedule for regularly reviewing those holdings [Assignment: organization-defined frequency, at least annually] to ensure that only PII identified in the notice is collected and retained, and that the PII continues to be necessary to accomplish the legally authorized purpose.

Control

Description

DM-1

The organization:

DM-1a.: Identifies the minimum personally identifiable information (PII) elements that are relevant and necessary to accomplish the legally authorized purpose of collection;

DM-1b.: Limits the collection and retention of PII to the minimum elements identified for the purposes described in the notice and for which the individual has provided consent; and

DM-1c.: Conducts an initial evaluation of PII holdings and establishes and follows a schedule for regularly reviewing those holdings [Assignment: organization-defined frequency, at least annually] to ensure that only PII identified in the notice is collected and retained, and that the PII continues to be necessary to accomplish the legally authorized purpose.