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CCI-003491

CCI-003491 Definition

The organization establishes a schedule for regularly reviewing the personally identifiable information (PII) holdings on an organization-defined frequency to ensure that only PII identified in the notice is collected and retained.

Status
Type	CheckType.policy

Master Assessment Datasheet

Implementation Guidance

The organization being inspected/assessed establishes and documents a schedule for regularly reviewing the PII holdings at least annually as part of the agency's report under FISMA to ensure that only PII identified in the notice is collected and retained. DoD has defined the frequency as at least annually as part of the agency's report under FISMA.

Validation Procedures

The organization conducting the inspection/assessment obtains and examines the documented schedule to ensure the organization being inspected/assessed establishes a schedule for regularly reviewing the PII holdings at least annually as part of the agency's report under FISMA to ensure that only PII identified in the notice is collected and retained. DoD has defined the frequency as at least annually as part of the agency's report under FISMA.

Compelling Evidence

1.) Site must produce a documented schedule which shows that the site is regularly reviewing the PII holdings to ensure that only PII identified in the notice is collected and retained 2.) Reviewer will validate the existence of documentation. 3.) Reviewer will validate that the documentation describes how frequently the site conducts reviews of its PII holding. 4.) Reviewer will validate that the site conducts reviews of its PII holdings at least annually.

Related Controls

The controls below (if any) were marked by NIST as being related to CCI-003491.

Control	Description
DM-1	The organization: DM-1a.: Identifies the minimum personally identifiable information (PII) elements that are relevant and necessary to accomplish the legally authorized purpose of collection; DM-1b.: Limits the collection and retention of PII to the minimum elements identified for the purposes described in the notice and for which the individual has provided consent; and DM-1c.: Conducts an initial evaluation of PII holdings and establishes and follows a schedule for regularly reviewing those holdings [Assignment: organization-defined frequency, at least annually] to ensure that only PII identified in the notice is collected and retained, and that the PII continues to be necessary to accomplish the legally authorized purpose.

Control

Description

DM-1

The organization:

DM-1a.: Identifies the minimum personally identifiable information (PII) elements that are relevant and necessary to accomplish the legally authorized purpose of collection;

DM-1b.: Limits the collection and retention of PII to the minimum elements identified for the purposes described in the notice and for which the individual has provided consent; and

DM-1c.: Conducts an initial evaluation of PII holdings and establishes and follows a schedule for regularly reviewing those holdings [Assignment: organization-defined frequency, at least annually] to ensure that only PII identified in the notice is collected and retained, and that the PII continues to be necessary to accomplish the legally authorized purpose.